The Victorian Government has legislated that persons who work with children must undergo checks on their criminal records. Persons who have a conviction for a relevant criminal offence (sex, drug and violent offences) will be prohibited from working with children.

Associations and clubs are advised to commence the checks sooner rather than later.  The requirement for the check applies to all levels of basketball where there are minors involved, from domestic through to representative competitions.

The Working with Children Act creates offences carrying very high penalties for non-compliance and those offences apply not just to those persons working with the children but to their supervisors, organisations employing them and Committee/Board members of organisations in which the people work with children.

The Act does have some exemptions. Police and teachers (who have separate checks) do not have to get a WWC.  However, they should give you some proof that they are police or teachers such as a copy of the teacher's Institute of Teaching Card.  These exemptions will be recognised by Basketball Victoria.

The act also exempts parents where their children are playing in the team in which the parent is involved as a coach etc. Also exempt are adults where all children in a team are closely related to the person.  However, Basketball Victoria will not recognise these exemptions and will require those parents or close relatives to have the checks.  This is in line with most sports and has the support of the Working with Children Office.

The WWC will last for 5 years.

In addition, Basketball Victoria has introduced a Member Protection Statutory Declaration to be completed by each person required to undergo a WWC.  This declaration covers a variety of matters outside the WWC.  This must be completed each year.  If a person cannot truthfully sign the declaration, that person should write to the Registrar of the Member Protection Tribunal in confidence, setting out the reason why the declaration cannot be truthfully made.  A decision will then be made on whether the person should be working with children.  A copy of the declaration is attached.

The act requires all persons working with children to have the check if they have or are likely to have individual and unsupervised contact with children.  This will include coaches, team managers and drivers and will also include referees and referee coaches.  Associations and clubs are urged to err on the side of caution in deciding who should be screened and screen a person if there is any doubt on whether or not they are required to be screened.  All committee/board members are also required to be screened, whether or not they have individual and unsupervised contact with children.  Persons under 18 are not required to be screened.

Applying for WWC is relatively easy and free for volunteers.  It is similar to applying for a passport and you will need a passport photograph and appropriate identification similar to opening a new bank account.  Forms and an information pack may be obtained from most post offices or by calling the WWC Information Line on 1300 652 879.  You will need to attend the post office personally to lodge the check.  However, certain post offices will provide a service where a staff member attends by appointment to process the checks in bulk.  So it may be possible for you to organise a night where a number of people needing to be checked attend the stadium at an appointed time and all have their checks lodged at the same time.  You should ensure that all persons applying name your association or club in the application so that you receive direct advice when they have been approved or otherwise.

Further information can be obtained from www.justice.vic.gov.au/workingwithchildren .

How do I fill in the WWC Check?

1. Ensure that you have the correct amount of points of identification for your check. The requirements are set out in page 9 of the WWC check.  Please take originals with you when you submit your WWC Check.
2. Ensure that you use a black pen and print in BLOCK letters.
3. Make sure that you list the S.H.B.A. as one of your organisations and use the following information:

Swan Hill Basketball Association

P.O. Box 543

Swan Hill, 3585

Ph: (03) 5033 1439

     4.  Ensure that you have a photo for the WWC Check

Please Note that everybody who must complete a WWC check needs to sign a Member Protection Statutory Declaration.