NYORA FOOTBALL/NETBALL CLUB BI-LAWS

THE FOLLOWING BI LAWS SHALL REPLACE AND MAKE NULL AND VOID ALL BI LAWS MADE BY THE NYORA FOOTBALL /NETBALL CLUB PRIOR TO 11^TH FEBRUARY 2004.

CHANGES TO THESE BI LAWS

IN THE EVENT OF A QUESTION ARISING REGARDING AMENDMENTS AND/ OR ADDITIONS TO THESE BI-LAWS:-

1.A. NOTICE OF MOTION IN WRITING STATING THE PROPOSED ALTERATION/S TO THESE BI-LAWS SHALL BE FORWARDED TO THE SECRETARY OF THE CLUB NO LATER THAN 21 DAYS BEFORE GENERAL MEETING.

B. UPON RECEIPT OF SUCH NOTICE THE SECRETARY OF THE CLUB SHALL DISTRIBUTE COPIES OF SUCH NOTICES TO COMMITTEE MEMBERS NO LATER THAN 14 DAYS BEFORE GENERAL MEETING.

C. THE COMMITTEE SHALL, BY RESOLUTION DETERMINE WHETHER TO CONFIRM OR REJECT THE NOTICE OF MOTION.

D. IF AT THE GENERAL MEETING A MAJORITY OF THE COMMITTEE PRESENT VOTE IN FAVOUR OF THE CONFIRMATION OF THE NOTICE OF THE MOTION, THE MOTION IS CONFIRMED, AND IN ANY OTHER CASE, THE MOTION IS REJECTED.

MEETINGS

2A. GENERAL MEETINGS WILL BE HELD MONTHLY AT THE CLUB ROOMS, TIME AND DATE TO BE   

SET AT EACH ANNUAL GENERAL MEETING.

   B. ANNUAL GENERAL MEETINGS TO BE HELD AS SOON AS POSSIBLE AT THE COMPLETION OF THE FOOTBALL/NETBALL SEASON, WHICH INCLUDES ALL OFFICIAL FUNCTIONS (IE PRESENTATIONS).

   C. THE EXECUTIVE MAY CHANGE MEETING TIMES AND DATES AT ANY TIME PROVDED DUE NOTICE IS GIVEN.

   ADOPTION OF RULES

3. THAT THE NYORA FOOTBALL/NETBALL CLUB WILL ADOPT ALL APPROPIATE RULES AND PROCEEDURES SET BY AFFILIATED LEAGUES & GOVERNING BODIES. (VCFL & NETBALL VICTORIA)

CORRESPONDENCE

4.A. ALL OUTGOING CLUB CORRESPONDENCE MUST BE IN WRITING FROM THE CLUB SECRETARY OR AUTHORIZED PERSON.

ALL INCOMING CORRESPONDENCE MUST BE ADDRESSED TO THE CLUB SECRETARY OR AUTHORIZED PERSON.

INFORMATION TO MEMBERS

5. THE CLUB SHALL PROVIDE THE FOLLOWING INFORMATION IN WRITING TO ALL MEMBERS PRIOR TO THE START OF EACH SEASON:

                                        CLUB CONTACT DETAILS

                                        CLUB VENUE ADDRESS

                                        CLUB CODE OF BEHAVIOR

                                        FIXTURES

FEES

6A. ALL VCFL/VNA AND/OR ASSOCIATIONS FEES AND INSURANCES MUST BE PAID BY THE FIRST MATCH OF THE SEASON.

    B. ALL MEMBERSHIPS ARE TO BE PAID BYTHE END OF MAY. ANY PLAYER NOT FINANCIAL BY THIS TIME, UNLESS PRIOR FINANICIAL ARRANGMENTS HAVE BEEN MADE WITH THE EXECUTIVE, WILL NOT BE ELIGIBLE TO REPRESENT THE CLUB UNTIL FEES ARE PAID.

    C. IN THE EVENT OF A PLAYER JOINING THE CLUB AFTER THE SET DATE, FEES ARE TO BE PAID WITH IN 4 WEEKS OF JOINING.

    D. NO UNFINANCIAL PLAYER BE ELLIGIBLE TO RECEIVE ANY AWARDS, TROPHIES, INCENTIVE MONEY OR ANY OTHER BENEFITS WHILST UNFINANCIAL.

THE SAID AWARDS WILL BE RETAINED BY THE CLUB.

    E. ANY PLAYER WHO HAS BEEN CLEARED TO ANOTHER CLUB THROUGHOUT THE CURRENT SEASON SHALL NOT BE ENTITLED TO RECEIVE ANY CLUB AWARDS.

    F.  WILST UNFINANCIAL, PLAYERS SHALL BE INELIGIBLE TO PLAY FINAL MATCHES.

    G. FILL INS TO BE VCFL/VNA REGISTERED. FILL INS WHO PLAYS 6 OR MORE GAMES TO PAY SUBSCIPTIONS AS SET BY EXECUTIVE.

SUB COMMITTEES

7.A. FROM HERE ON TO BE KNOWN AS MANAGEMENT.

    B. NETBALL MANAGEMENT SHALL CONSIST OF PRESIDENT, SECRETARY AND 2 OR MORE ORDINARY COMMITTEE PERSONS (IF POSSIBLE). THESE POSITIONS SHALL BE REVEIWED ANNUALLY AT THE NYORA FOOTBALL/NETBALL CLUB GENERAL MEETING, WHICH IS TO BE HELD PRIOR TO THE EDNA AND NYORA FOOTBALL/NETBALL CLUB ANNUAL GENERAL MEETING.

    C. SOCIAL CLUB MANAGEMENT SHALL CONSIST OF A PRESIDENT AND 2 OR MORE ORDINARY MEMBERS, THESE POSITIONS SHALL BE REVEIWED ANNUALLY AT THE NYORA FOOTBALL/NETBALL CLUB ANNUAL GENERAL MEETING.

    D. JUNIOR FOOTBALL MANAGEMENT SHALL CONSIST OF 2 OR MORE CO- ORDINATORS. THESE SHALL BE REVEIWED ANNUALLY AT THE NYORA FOOTBALL/NETBALL CLUB ANNUAL GENERAL MEETING.

    E. CANTEEN AND BAR MANAGEMENT SHALL BE APPOINTED ANNUALLY AT THE NYORA FOOTBALL/NETBALL CLUB ANNUAL GENERAL MEETING.

SOCIAL EVENTS FUND RAISERS

8.A. THAT ANY EVENT /FUNCTION OR FUNDRAISER BEING HELD IN THE NAME OF THE NYORA FOOTBALL/NETBALL CLUB MUST FIRST BE AUTHORIZED BY THE COMMITTEE AT A GENERAL MEETING.

    B. ANY EXPENSES INCURRED BY SUCH EVENTS/FUNCTIONS OR FUNDRAISERS MUST BE FIRST PASSED BY COMMITTEE AT A GENERAL MEETING.

    C. ALL MONIES RAISED BY AN EVENT/FUNCTION OR FUNDRAISER THAT IS HELD IN THE NAME OF THE NYORA FOOTBALL/NETBALL CLUB, MUST BE GIVEN TO THE TREASURER FOR BANKING.

    D. THE EXECUTIVE WILL HAVE THE POWER TO AUTHORIZE SUCH EVENTS/FUNCTIONS OR FUNDRAISERS AND THEIR EXPENSES IN THE EVENT OF IT BEING IMPRACTICAL TO WAIT FOR A GENERAL MEETING.

    E. ANY LIABILITY TO SUCH EVENTS/FUNCTIONS OR FUNDRAISERS AND THEIR RELEVENT EXPENSES WHICH HAVE NOT BEEN AUTHORIZED BY COMMITTEE OR EXECUTIVE WILL BE THE SOLE RESPONSIBILITY OF THE ORGANIZER.

COACHES

9.A. (i) VACANT COACHING POSITIONS TO BE ADVERTISED AT THE END OF EACH SEASON.

    (ii) IN THE EVENT OF NO COACHING APPLICATIONS BEING RECEIVED, AT THE DISCRECTION OF THE GENERAL MEETING, OTHER AVENUES OF ADVERTISING MAY BE USED. 

    B. THE EXECUTIVE COMMITTEE WILL MEET TO DISCUSS COACHES AND BRING THEIR RECOMMENDATIONS TO THE GENERAL COMMITTEE FOR VOTING.

    C. IN THE EVENT OF A POSITION BECOMING VACANT THROUGHOUT THE SEASON, THE POSITION IS TO BE ADVERTISED AS ABOVE.

UMPIRE/COACH/PLAYER PAYMENTS

10.A. THE EXCUTIVE COMMITTEE WILL HAVE THE POWER TO ENTER INTO AND OR AUTHORIZE ANY CONTRACTS RELATED TO REINBURSMENT OF COACHING EXPENSES AND OR COACHING PAYMENTS.

    B. THE EXECUTIVE COMMITTEE WILL HAVE THE POWER TO ENTER INTO AND OR AUTHORIZE ANY CONTRACTS RELATED TO REIMBURSMENT OF PLAYING EXPENSES AND OR PLAYER PAYMENTS.

    C. UMPIRES WHO ARE NOT MEMBERS OF THE NYORA FOOTBALL/NETBALL CLUB INC. AND DO NOT RECEIVE PAYMENTS FROM OTHER ASSOCIATIONS OR ORGANIZATIONS FOR SERVICE RENDERED TO THE NYORA FOOTBALL/NETBALL CLUB MAY BE PAID A NEGOTIATED AMOUNT THAT HAS BEEN APPROVED BY THE EXECUTIVE COMMITTEE.

    D. UMPIRES WHO ARE MEMBERS OF THE NYORA FOOTBALL/NETBALL CLUB AND DO NOT RECEIVE PAYMENTS FROM OTHER ASSOCIATIONS OR ORGANIZATIONS FOR SERVICES RENDERED TO THE NYORA FOOTBALL/NETBALL CLUB MAY BE PAID AN AMOUNT SET BY THE EXECUTIVE COMMITTEE PRIOR TO EACH FOOTBALL/NETBALL SEASON.

NETBALL UMPIRES

11. BADGED AND ACCREDITED UMPIRES ARE REQUIRED FOR THE THREE (3) MOST SENIOR GAMES AS PER EDNA CONSTITUTION. UMPIRES FOR THE THREE (3) JUNIOR GRADE GAMES MUST HAVE SAT THEIR UMPIRES EXAM AND ATTENDED A LEVEL 1 UMPIRES COURSE.

NETBALL TEAM SELECTIONS

12.A. THE DECISION AS TO WHAT GRADES TO ENTER IN THE EDNA WILL BE MADE BY THE COMMITTEE. THE NETBALL MANAGEMENT WILL APPOINT A SELECTION COMMITTEE TO WORK IN CO-OPERATION WITH THE COACHES TO GRADE SENIOR AND JUNIOR PLAYERS FOR SENIOR TEAMS.

    B. JUNIOR PLAYERS WITH PARENTAL CONSENT, WHO WANT TO PLAY SENIOR NETBALL AS WELL AS JUNIOR NETBALL MUST ADVISE THE SELECTION COMMITTEE OF THIS WISH PRIOR TO THE START OF GRADING.

    C. JUNIOR PLAYERS ARE REQUIRED TO MEET THEIR GRADE COMMITMENTS FIRST. JUNIOR PLAYERS NOT SELECTED AT THE BEGINNING OF THE SEASON TO PLAY SENIOR NETBALL ARE TO BE USED ONLY AS EMERGENCY PLAYERS IN SENIOR GRADES.

    D. ONLY IF THERE ARE INSUFFICIENT PLAYERS TO FILL ALL THREE SENIOR TEAMS ARE JUNIORS TO BE SELECTED IN C GRADE.

    E. IN THE EVENT THAT A SELECTION COMMITTEE CANNOT BE APPOINTED, THE NETBALL MANAGEMENT AND COACHES WILL FILL THIS REQUIREMENT.

    F. THE SELECTION COMMITTEES DECISION IS FINAL.

FOOTBALL TEAM SELECTIONS

13. JUNIOR PLAYERS WHO WISH TO PLAY IN HIGHER AGE GROUPS ARE TO HAVE SIGNED PARENTAL CONSENT. JUNIOR PLAYERS CANNOT PLAY IN AN AGE GROUP HIGHER THAN ONE (1) ABOVE THEIR COMMITTED AGE GROUP

14. THAT RECRUITING COMMITTEE SHOULD CONSIST OF THE SENIOR COACHES AND TWO (2) MEMBERS OF THE EXECUTIVE.

PLAYER COMMITMENTS

15.A. PLAYERS ARE REQUIRED TO ATTENED TRAINING SESSIONS REGULARY AS SET BY THE COACH. PLAYERS WHO FAIL TO ATTEND REGULARLY MAY BE REPLACED BY ANOTHER PLAYER. IF PLAYERS HAVE GENUINE REASONS OR EXTENUATING CIRCUMSTANCES THEY MAY APPROACH THE COACH OR TEAM SELECTORS FOR EXEMPTION FROM THIS BI-LAW.

    B. PLAYERS ARE TO SUPPORT FUNDRAISING AND FUNCTIONS HELD BY THE  NYORA FOOTBALL/NETBALL CLUB IN WHAT EVER CAPACITY THEY ARE ABLE.

    C. ALL PLAYERS ARE REQUIRED TO ASSIST WITH MATCH DAY DUTIES. IN THE CASE OF JUNIORS, PARENTS MAY NEED TO DO THESE DUTIES. A ROSTER FOR THESE DUTIES WILL BE DRAWN UP BY THE RELEVENT MANAGEMENT.

CODE OF BEHAVIOR

16. ALL NYORA FOOTBALL/NETBALL CLUB PLAYERS, OFFICIAL, COACHES, PARENTS, ADMINISTRATORS AND SPECTATORS WILL BE REQUIRED TO ABIDE BY THE CLUB CODE OF CONDUCT.

COURSES, SEMINARS, AND OTHER OPPORTUNITIES

17. THE CLUB SHALL PROVIDE NOTIFICATION OF OPPURTUNITIES FOR ALL MEMBERS TO IMPROVE THEIR SKILLS BY ATTENDING COURSES, SEMINARS AND OTHER PERSONAL DEVELOPMENT ACTIVITIES. THE CLUB SHALL ENCOURAGE AND SUPPORT MEMBERS WHO WISH TO ATTEND APPROPRIATE COURSES, SEMINARS AND OTHER PERSONAL DEVELOPMENT ACTIVITIES.

THE CLUB SHALL REIMBURSE/ INCURR COST OF SUCH COURSES, ON APPROVAL FROM COMMITTEE

ACCREDITIONS

18.THE CLUB SHALL ENSURE THAT ALL OFFICIALS HAVE CURRENT APPROPRIATE, MINIMUM QUALIFICATIONS. WHERE MINIMUM QUALIFICATIONS/ACCREDICATIONS STANDARDS ARE NOT MET, THE CLUB SHALL ENCOURAGE AND SUPPORT THE MEMBER/S TO ACHIEVE THE MINIMUM STANDARDS. THE CLUB SHALL REIMBURSE/ INCURR COST OF SUCH COURSES, ON APPROVAL FROM COMMITTEE.

MEDICAL CONSENT FORMS

19. ALL PERSONAL INVOLVED WITH THE NYORA FOOTBALL/NETBALL CLUB WILL BE REQUIRED TO COMPLETE A MEDICAL CONSENT FORM. A DESIGNATED OFFICIAL WILL STORE ALL FORMS AND BRING THEM TO ALL EVENTS. ALL FORMS WILL BE DESTROYED AT THE CONCLUSION OF EACH SEASON.

DRUG POLICY

20. THE NYORA FOOTBALL/NETBALL CLUB DOES NOT SUPPORT THE USE OF ILLEGAL SUBSTANCES AND VEIW ANY SUCH USE AS DETRIMENTAL TO THE SPORTS OF FOOTBALL AND NETBALL AND THE SPIRIT OF THE GAMES.

SMOKE FREE POLICY

21. THE NYORA FOOTBALL/NETBALL CLUB WILL ADOPT A SMOKE FREE POLICY WHERE SMOKING WILL NOT BE TOLERATED IN CLUB ROOMS, CHANGE ROOMS, AND NETBALL COURTS.

LIFE MEMBERS

22.A. (i) ALL PLAYERS WHO HAVE PLAYED 300 SENIOR GAMES FOR THE NYORA FOOTBALL/NETBALL CLUB BE AWARDED LIFE MEMBERSHIP BASED ON RECORDS CURRENTLY HELD BY THE CLUB.

    (ii) PLAYERS WHO HAVE PLAYED 200 SENIOR GAMES FOR THE NYORA FOOTBALL/NETBALL CLUB BASED ON  RECORDS CURRENTLY HELD BY THE CLUB, AND HAVE GIVEN GENUINE SERVICE TO THE CLUB (OUTSIDE OF PLAYING) SHALL BECOME ELIGIBLE FOR NOMINATION.

    (iii) INDIVIDUAL MEMBERS WHO HAVE DEMONSTRATED CONSISTANT AND CONTINUAL GENUINE SEVICE TO THE NYORA FOOTBALL/NETBALL CLUB FOR 15 YEARS OR MORE  SHALL BECOME ELLIGIBLE FOR NOMINATIONS.

B. LIFE MEMBER NOMINATION DOES NOT MEAN AUTOMATIC AWARDING OF LIFE MEMBERSHIP.

C.(i) THAT ALL LIFE MEMBERSHIP NOMINATIONS BE RECEIVED IN WRITING TO THE CLUB SECRETARY NO LATER THAN 21 DAYS BEFORE  GENERAL MEETING.

    (ii) THE EXECUTIVE COMMITTEE WILL THEN MEET TO DECIDE IF THE NOMINATION/S ARE WORTHY OF LIFE MEBERSHIP BEFORE PASSING THE NOMINATION/S TO THE FULL GENERAL COMMITTEE FOR VOTING.

    (iii) THE EXECUTIVE COMMITTEE HAS THE POWER TO REFUSE ANY NOMINATION.

D. LIFE MEMBERS WILL BE ENTITLED TO FREE MEMBERSHIP (WHICH INCLUDES FREE ENTRY TO ALL HOME GAMES) AND INVITATION WITHOUT COST TO ALL OFFICIAL CLUB FUNCTIONS

 (IE. PRESENTATIONS, VOTE COUNTS THIS DOES NOT INCLUDE FUNDRAISERS)

 

BEST AND FAIREST AWARDS

23.A. EACH GRADE/ TEAM TO HAVE A BEST AND FAIREST AND RUNNERS UP BEST AND FAIREST AWARDS. THESE ARE TO BE DECIDED BY VOTES AWARDED AT THE END OF EACH MATCH OF THE HOME AND AWAY SEASON.

        B.(i) NETBALL JUNIOR GRADES TO HAVE 1 VOTE CARD WITH 3,2 AND 1 VOTES FOR EACH HOME AND AWAY MATCH.

           (ii) NETBALL SENIOR TEAMS TO HAVE 2 VOTE CARDS WITH 3, 2, AND 1 VOTES FOR EACH HOME AND AWAY MATCH.

        (iii) ALL FOOTBALL TEAMS TO HAVE 3 VOTE CARDS WITH 3, 2 AND 1 VOTES FOR EACH HOME AND AWAY MATCH.

        C.(i) VOTE CARDS ARE TO BE COMPLETED BY (WHERE POSSIBLE) DIFFERENT PERSONS EACH WEEK WHO ARE APPOINTED BY TEAM MANAGER.

         (ii) IN THE EVENT OF NO TEAM MANAGER THE APPOINTMENT OF VOTE CARDS MAY BE DONE BY THE COACH OR A COMMITTEE MEMBER.

        D.(i) VOTE COUNTS ARE TO BE OPENED AND WILL BE COUNTED DIRECTLY AFTER THE COMPLETION OF THE HOME AND AWAY SEASON.

        (ii) NETBALL JUNIOR VOTE COUNT IS TO BE A CLOSED COUNT, CONDUCTED BY THE NETBALL MANAGEMENT AND LIFE MEMBERS.

        (iii) FOOTBALL FOURTH AND FIFTH TEAMS VOTE COUNTS TO BE COUNTED AT THE JUNIOR PRESENTATION, TO BE HELD AS SOON AS POSSIBLE AT THE COMPLETION OF BOTH TEAMS SEASONS.

        D. IN THE EVENT OF A TIE FOR EITHER BEST AND FAIREST OR RUNNERS UP BEST AND FAIREST AWARDS, TWO (2) TROPHIES WILL BE PRESENTED FOR THE TIED AWARDS.

  CLUB PERSON AWARD

24.A. A CLUB PERSON AWARD MAY ALTHOUGH NOT COMPULSORY, BE AWARDED ANNUALLY TO ANY CLUB PERSON THAT THE GENERAL COMMITTEE BELIEVES TO HAVE DEMONSTRATED GENUINE SERVICE TO THE CLUB DURING THE SEASON.

        B. IN THE EVENT OF MORE THAN ONE SUCH PERSON SHOWING SUCH SERVICES NOMINATIONS ARE TO BE MADE AND A SILENT VOTE WILL BE TAKEN.

        C. THE GENERAL COMMITTEE HAVE THE POWER TO REFUSE NOMINATIONS, ALSO THE GENERAL COMMITTEE HAVE THE POWER NOT TO PRESENT A CLUBMAN AWARD FOR ANY GIVEN YEAR.

 SPECIAL CIRCUMSTANCES/PROVISIONS CLAUSE

25. WHERE THIS BI-LAW IS SILENT, A DECISION CAN BE MADE THAT ENSURES THE INTEGRITY OF THE NYORA FOOTBALL/NETBALL CLUB IS MAINTAINED AT ALL TIMES. THE COMMITTEE MAY IN USING ITS RESONABLE DISCRECTION, IN EXEPTIONAL CIRCUMSTANCES, ALTER, VARY OR WAIVE THE REQUIRMENTS SET OUT IN THESE BI-LAWS RELATING TO THE NYORA FOOTBALL/NETBALL CLUB.