CMNL Model Rules

CMNL BY-LAWS (adapted 9 February 2010)

1. NAME

The name of the incorporated association is the Central Murray Netball League Incorporated (in these rules called “the Association”). This League is in association with the Central Murray Football League Inc.

2. DEFINITIONS AND INTERPRETATIONS

2.1 Definitions

In these Rules and in the Statement of Purposes, unless the contrary intention appears:

“Appeals Tribunal” as per composition in clauses 5.6 (b).

“Committee” means the Committee of Management of the Association

“Committee of Management” means the nominated delegate from each Club and the Executive Officers.

“Delegates” means 2 nominated personnel from each Club.

“Disciplinary Committee” as per composition in clause 5.2 (ii).

“Executive Officers of the Association” known as Executive means

President, Vice President, Junior Vice President, Treasurer, Administration Officer, Umpires Convenor and Junior Development Officer.

“Financial year” means the year ending on 31st October.

“General meeting” means a general meeting of members convened in accordance with rule 11.

“Member” means a Member of the Association.

“Ordinary Member” means a Club of the Association as defined in rule 4.1(a).

“Ordinary member of the committee” means a member of the committee who is not an officer of the Association under rule 21.1. (4.1 (i))

“Regulations” means regulations under the Act.

“Relevant documents” has the same meaning as in the Act.

“Rules” means these Rules of the Association and includes the Statement of Purposes.

“Special Resolution” means a resolution passed by at least three-quarters of the Members present and entitled to vote at a Special General Meeting called for that purpose of which 28 days notice has been given, or such other majority or procedure as is required under the Act from time to time.

“the Act” means the Associations Incorporation Act 1981(Vic).

“Voting Delegate” means one nominated person from each Club who represents the Club in any voting matters (ie: one vote per Club).

2.2 Interpretation

In these Rules, a reference to the Administration Officer of an Association is a reference to that person, if a person holds office under these Rules as Administration Officer of the Association and in any other case, to the public officer of the Association.

3. ALTERATION OF THE RULES

3.1 These Rules and the Statement of Purposes of the Association must not be altered except in accordance with the Act.

Alterations shall be –

(i) Submitted in writing to the Administration Officer at least 28 days prior to the Annual General Meeting of the Committee or 28 days prior to a Special General Meeting of the Association.

(ii) Forwarded to the member Clubs at least 21 days prior to the meeting as in sub-clause (i) above.

(iii) Accepted from the President and Administration Officer.

(iv) Accepted by the Committee.

(v) Passed by a majority of eligible voters, ie: six (6) Club delegates or the proxy holders (where applicable) vote to this effect.

(vi) Received from a Delegate at a meeting, in the course of which an emergency extra ordinary meeting has been declared by the Executive, and dealt with as in sub-clause (v) above.

4. MEMBERSHIP OF ASSOCIATION

4.1 Classes of Member

The Members of the Association shall be, and shall be divided into, the following classes:

(i) Ordinary Members, which shall mean and include all Clubs that have applied and been approved for membership in accordance with Rule 4.2. A Club shall be represented by their delegates. The delegates shall have the right to be present, to debate at all meetings, and one delegate to vote at Delegate Meetings;

(ii) Life Members, which shall mean and include those persons who have been elected as a Life Member at an Annual General Meeting. Life Members shall have the right to be present, to debate and to vote and General Meetings.

4.2 Application for Membership

(i) A netball Club, which applies for and is approved for membership as provided in these Rules is eligible to be an Ordinary Member of the Association on payment of the Annual Affiliation Fee and team registration fee/s payable as determined by the Committee from time to time.

(ii) The application of a Club for membership of the Association

(a) shall be in writing on the prescribed form

(b) shall be lodged with the Administration Officer

(iii) As soon as practical after receipt of an application the Administration Officer shall refer the application to the Committee.

(iv) Upon the application being referred to the Committee, the Committee shall determine whether to approve or reject the application.

(v) Upon the application being approved by the Committee, the Administration Officer shall notify the Club in writing that it is approved for membership of the Association and request payment of the sum payable determined under these rules as the Annual Affiliation Fee and team registration fee/s.

(vi) The Administration Officer shall upon receipt of payment referred to in sub-clause (5) enter the Club name and details in the Register of Members.

(vii) A right, privilege or obligation of a Club by reason of its membership of the Association is not capable of being transferred or transmitted to another Club and terminates upon the termination of its membership whether by resignation or otherwise.

4. MEMBERSHIP OF ASSOCIATION cont’

4.3 Subscriptions and Fees

(i) An annual affiliation fee for Clubs will be set by the Executive Committee, and are due by June 30^th of the current year.

(ii) On payment of the affiliation fee fixed pursuant to sub-clause (i), those members are deemed to be financial members.

(iii) All players, coaches and umpires of the Association must be current registered members of Netball Victoria prior to participation in any competition conducted under the auspices of the Association.

(iv) All outstanding monies from previous season must be paid before commencement of the next season.

Penalty – The loss of four (4) premiership points per grade to the offending Club. The four(4) points will be deducted from each round until the outstanding monies are paid.

4.4 Register of Members

The Administration Officer shall keep and maintain a register of all members in which shall be entered the full name, address, and date of entry of the name of each member. The register shall be available for inspection by members at the address of the Administration Officer

4.5 Effect of Membership

(i) Members acknowledge and agree that:

(a) these Rules constitute a contract between each of them and the Association and that they are bound by the Rules and the Regulations

(b) they shall comply with and observe these Rules, the Regulations and any policy, determination or resolution which may be made or passed by the Committee and/or Executive

(d) the Rules and Regulations are necessary and reasonable for promoting the purposes of the Association

(e) they are entitled to all benefits, advantages, privileges and services of their membership as determined by the Executive

4.5 Effect of Membership

(i) Members may by virtue of membership of the Association and subject to these Rules:

(a) express in writing or otherwise their views and opinions in any meeting in respect of which they are entitled to participate in accordance with these Rules

(b) make proposals or submissions to the Committee and/or Executive

(d) conduct any activity approved by the Association

(ii) A right, privilege or obligation of a person by reason of their membership of the Association:

(a) is not capable of being transferred or transmitted to another person

(b) terminates upon the cessation of membership whether by death, resignation or otherwise

4. MEMBERSHIP OF ASSOCIATION cont’

4.6 Ceasing Membership

(i) Ordinary Members of the Association, who have paid all moneys due and payable by a Club to the Association, may resign from the Association by giving 14 days notice in writing to the Administration Officer of their intention to resign.

(ii) The Administration Officer must record in the Register of Members the date on which the Club ceased to be a member.

5. DISCIPLINE, SUSPENSION OR EXPULSION OF MEMBERS

5.1 Breach of discipline by a member

Subject to these Rules, if the Committee of Management is of the opinion that a member has refused or neglected to comply with these Rules, or has been guilty of conduct unbecoming a member or prejudicial to the interests of the Association or has brought the Association into disrepute, the Committee may by resolution –

(i) Fine that member an amount not exceeding $500.

(ii) Suspend that member from membership of the Association for a specified period.

(iii) Expel that member from the Association.

5.2 Report of disciplinary matter

(i) Any member, Committee of Management member, official or other interested person (hereas known as “complainant”) may give written notice of a complaint relating to the conduct or otherwise of a member to the Administration Officer.

(ii) The Administration Officer will convene a Disciplinary Committee composed of three (3) members who will be representatives from:

(a) the Executive Committee of the Association

(b) the Netball Region Committee

(d) the community or local sporting group ie: Football League/Club

5.3 Determination of Disciplinary Committee

(i) The Disciplinary Committee shall as soon as practicable after receiving a notice investigate and consider the matter, and shall within 14 days of receiving such notice determine whether -

(a) the matter should be dismissed, because in its determination there has been no relevant breach of discipline

(b) there are reasonable grounds to believe there may have been a breach of Rule 5.1 and accordingly the matter warrants review and determination in accordance with the principles of natural justice

(ii) If the Disciplinary Committee determines the complaint should be dismissed, it shall as soon as practicable give written notice of such to the member.

5. DISCIPLINE, SUSPENSION OR EXPULSION OF MEMBERS cont’

5.3 Determination of Disciplinary Committee

(iii) If the Disciplinary Committee determines the matter warrants further review, it shall as soon as practicable give written notice of such to the member:

(a) setting out the grounds on which there may have been a breach of Rules

(b) stating the member (personally, by its Delegate or by its adult representative) may address the Disciplinary Committee at a hearing to be held not earlier than 14 and not later than 28 days after service of the notice

(d) informing the member that the member may do one or both of the following:

- attend or participate in that hearing and make submissions personally or by its

delegate or representative

- give the Association before the date of that hearing a written statement setting

out relevant information surrounding the complaint and if appropriate seeking

dismissal of the complaint

5.4 Meeting of Disciplinary Committee

At a meeting of Disciplinary Committee, the Committee shall:

(i) Give the member and the complainant every opportunity to be heard.

(ii) Give due consideration to any written statement submitted by the member and the complainant.

(iii) Allow the member and the complainant to have an adult representative, (not being legally trained or qualified).

(iv) By resolution determine whether to dismiss or uphold the complaint.

(v) Request and or require the complainant or any other witness to attend the meeting and or provide (wherever possible in writing) such evidence as is available.

5.5 Disciplinary Committee Resolution

The Disciplinary Committee, having had regard to any submission or evidence of the member and the complainant, may by resolution expel a member from the Association.

(i) Suspend a member from membership of the Association for a specified period.

(ii) Fine a member such amount not exceeding any maximum amount prescribed in regulations to the Act.

(iii) Reprimand a member.

(iv) Otherwise impose such penalty or arrive at such other resolution as considered appropriate.

5.6 Effect of Resolution

(i) If the member exercises a right of appeal to the Association under this rule, the Association confirms the resolution in accordance with this rule will take effect until and unless the Committee revokes the determination in accordance with this Rule.

(ii) The Administration Officer will convene an Appeals Tribunal consisting of three (3) members from the following

(a) Representative from Region Sports Assembly

(b) Representative from Netball Victoria

(d) Representative from Community

5. DISCIPLINE, SUSPENSION OR EXPULSION OF MEMBERS cont’

5.7 Notice of Appeal to Appeals Tribunal

Where the Association receives a notice (not later than 7 days after the meeting) indicating the member wishes to appeal to the Appeals Tribunal then a meeting shall be convened in accordance with these rules to be held within 28 days of the date on which the Association received such notice.

5.8 Proceedings of Appeals Tribunal

(i) At a meeting the Disciplinary Committee may place before the Appeals Tribunal details of the grounds for the resolution and the reasons for the passing of the resolution.

(ii) The member, personally, or by their delegate or through their adult representative (not being legally trained or qualified) shall be given every opportunity to be heard (personally or in written submission).

(iii) The members present of the Appeals Tribunal following consideration shall decide whether the resolution should be confirmed or revoked.

5.9 Decision of Appeals Tribunal

(i) The Tribunal shall either pass a resolution confirming the resolution of the Disciplinary Committee.

(ii) Pass a resolution confirming the resolution of the Disciplinary Committee be revoked immediately.

(iii) Decisions of the Appeals Tribunal will be binding upon the Association and the Member.

5.10 Suspension in Exceptional Circumstances

In addition to the rights of suspension and expulsion under these rules, the Executive may in its discretion suspend a member from the Association in exceptional circumstances pending determination of a resolution under this Rule. For the purposes of this Rule “exceptional circumstances” (i.e. any deliberate action that results in serious injury) means circumstances in which, after reasonable enquiry, it is considered that the Association or any of the members may suffer damage or detriment as a result of the actions or inactions by the member who is being considered for suspension under this Rule. If a suspension is imposed under this Rule, the Administration Officer shall notify the member concerned of the suspension in writing and send a copy of such notification to the Committee. There is no right of appeal of a suspension made under this Rule.

5.11 Non Application of Rule 5.11

This Rule 5.11 shall not apply to any incident or matter to which the Competition Regulation or the Member Protection Regulation of the League or Netball Victoria applies. Any Competition related matter or Member Protection related matter should be deal with in accordance with the disciplinary procedure set out in the Competition Regulation or Member Protection regulation of the League or Netball Victoria, as the case may be.

5.12 No Committee member (Delegate) of any Club which can be party to any protest, charge or dispute - if the decision to be reached is likely to effect the result of any match played, vote upon the questions arising in connection with such protest, charge or dispute at the meeting of the Board dealing with same issue.

6. GENERAL MEETINGS

6.1 General Meetings are to be held on the second Tuesday of every month at 7.30pm during the netball season. If this day is deemed unsuitable, the Executive Committee will decide on an alternative meeting date. The first general meeting of the new season will be held in March.

At all meetings the chair shall be taken by the President, or in the absence of the President, by the Vice-President. In the event that the President and the Vice-President are not present, another member of the Committee may take the chair subject to approval of members present

The President shall occupy the chair and shall have the casting vote at all League meetings. In the absence of the President, the person occupying the chair shall have the casting vote.

6.2 By-Laws can be amended, deleted or additions made, these alterations can be voted on at any compulsory meeting, provided that member Clubs have been given seven (7) days notice in writing before the meeting of the alteration.

7. DELEGATES MEETINGS

7.1 Member Club delegates must attend the Pre-Annual General Meeting, the Annual General Meeting and Delegate Meetings held in April and August of each year. These meetings are to be considered compulsory meetings.

Penalty – Non attendance at any compulsory meeting shall result in the Club receiving a $200 fine per meeting.

In cases of extreme circumstances an exemption may be granted at the discretion of the Executive Committee.

7.2 Club Delegates may attend monthly meetings through out the season, but attendance is

not compulsory.

8. QUORUM AT DELEGATE MEETINGS

8.1 Seven (7) voting Club Delegates personally present constitute a quorum for the conduct of the business at a delegate meeting.

8.2 If, within half an hour after the appointment time for the commencement of a delegate meeting, a quorum is not present –

(i) in the case of a meeting convened upon the request of members – the meeting must be dissolved; and

(ii) in any other case - the meeting shall stand adjourned to the same day in the next week at the same time and (unless another place is specified by the chairperson at the time of the adjournment or by written notice to members given before the day to which the meeting is adjourned) at the same place.

8.3 If at the adjourned meeting the quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members personally present (being not less than 5) shall be a quorum.

9. VOTING AT DELEGATE MEETINGS

9.1 Upon any question arising at a Delegate Meeting of the Association, a Club has one vote only.

9.2 All votes must be given personally by the nominated Club delegate.

9.3 The voting delegate from each Club must be eighteen (18) years of age or over.

9.4 In the case of an equality of voting on a question, the Chairperson of the meeting is entitled to exercise a second or casting vote.

9.5 A Club Delegate is not entitled to vote at a General Meeting unless all moneys due and payable by the Club to the League have been paid, other than the amount of the annual subscription payable in respect of the current financial year.

10. POLL AT DELEGATE MEETINGS

10.1 If at a meeting a poll on any question is demanded by not less than 3 members, it must be taken at that meeting in such manner as the Chairperson may direct and the resolution of the poll shall be deemed to be a resolution of the meeting on that question.

10.2 A poll that is demanded on the election of a Chairperson or on a question of an adjournment must be taken immediately and a poll that is demanded on any other question must be taken at such time before the close of the meeting as the chairperson may direct.

11. PRE-ANNUAL GENERAL MEETING

11.1 The Pre-Annual General Meeting is to be held at least one month prior to the Annual General Meeting. The Pre-Annual General Meeting business shall be to prepare matters for the Annual General Meeting. Notice of any intended alterations, additions or rescinding of The Rules of the Incorporated League are to be presented at the Pre-Annual General Meeting.

11.2 All Proposals presented at the Pre-Annual General Meeting are to be sent to all Clubs of the League two (2) weeks prior to the Annual General Meeting. Clubs are to put proposed changes to The Rules and By Laws in written form.

12. ANNUAL GENERAL MEETINGS

12.1 The Annual General Meeting is to be held in November each year Notice of the Annual General Meeting shall be given at least seven (7) days prior to the meeting.

12.2 The ordinary business of the Annual General Meeting shall be

(i) To confirm the minutes of the previous Annual General Meeting and of any General Meeting held since that meeting.

(ii) To receive from the Committee reports upon the transactions of the Association during the last preceding financial year.

12. ANNUAL GENERAL MEETINGS cont’

12.2

(iii) To elect officers of the Association committee.

(iv) To receive and consider the statement submitted by the Association in accordance with section 30(3) of the Act.

12.3 The Annual General Meeting may conduct any special business of which notice has been given in accordance with these Rules.

12.4 No proxy voting is allowed at any Annual General Meeting.

13. SPECIAL GENERAL MEETINGS

13.1 In addition to the Delegate Meetings, any other compulsory General Meeting may be held in the same year.

13.2 All compulsory General Meetings other than the Delegate Meetings are special General Meetings.

13.3 The Executive may, whenever it thinks fit, convene a special General Meeting of the Association.

13.4 The Executive must, on the request in writing of three (3) member Clubs convene a special meeting of the Association.

13.5 The request for a special General Meeting must state the objects of the meeting, be signed by the members requesting the meeting; and be sent to the address of the Administration Officer. Member Clubs must receive at least fourteen (14) days notice of a special General Meeting.

13.6 If the Executive does not call a special General Meeting to be held within one month after the date on which the request is sent to the address of the Administration Officer, the members making the request, or any of them, may convene a special General Meeting to be held not later than three (3) months after that date.

13.7 If a special General Meeting is convened by members in accordance with this rule, it must be convened by the Executive.

Penalty – Non attendance by a member Club at a special General Meeting will result in a fine of $200 per meeting.

14. ADJOURNMENT OF MEETINGS

14.1 The person presiding may, with the consent of a majority of members present at the meeting, adjourn the meeting from time to time and place to place.

14.2 If a meeting is adjourned for 14 days or more, notice of the adjourned meeting must be given in accordance with rule 12.

15. MANNER OF DETERMINING WHETHER RESOLUTION CARRIED

If a question arising at a Delegate Meeting of the Association is determined on a show of hands -

(i) A declaration by the Chairperson that a resolution has been -

(a) carried

(b) carried unanimously

(d) lost

(ii) An entry to that effect in the minute book of the Association – is evidence of the fact, without proof of the number or proportion of the votes recorded in favour of, or against, that resolution.

16. GRIEVANCE PROCEDURE - DISPUTES AND MEDIATION

16.1 The grievance procedure set out in this Rule applies to disputes under these Rules between -

(i) A member and another member.

(ii) A member and the Association.

16.2 Any member may give written notice of a dispute under these Rules (not being a disciplinary matter).

16.3 The Administration Officer shall as soon as practicable, but within 7 days, forward written details of the dispute to all parties to the dispute, requiring the parties to meet to discuss and attempt if possible to resolve the dispute within 14 days after the dispute comes to the notice of all parties.

16.4 If requested by any one or more parties to the dispute the Administration Officer shall act to facilitate the arrangement of the meeting referred to.

16.5 If the parties are unable to resolve the dispute at the meeting, or if any party fails to attend that meeting, then the parties must, within 14 days, hold a meeting in the presence of a mediator.

16.6 The mediator must be -

(i) A person having knowledge and expertise in relation to netball.

(ii) A person chosen by agreement between the parties.

(iii) In the absence of agreement -

(a) in the case of a dispute between a member and another member, a person appointed by the Executive of the Association

(b) in the case of a dispute between a member and the Association, a person who is a mediator appointed by such independent mediation service as is determined by the President

16.7 A member of the Association can be a mediator.

16.8 The mediator cannot be a member who is a party to the dispute.

16.9 The parties to the dispute must, in good faith, attempt to settle the dispute by mediation.

16. GRIEVANCE PROCEDURE - DISPUTES AND MEDIATION cont’

16.10 The mediator, in conducting the mediation (which must be completed within 30 days) shall –

(i) Give the parties to the mediation process every opportunity to be heard.

(ii) Allow due consideration by all parties of any written statement submitted by any party.

(iii) Ensure that natural justice is accorded to the parties to the dispute throughout the mediation process.

(iv) Allow each of the parties to have an adult representative (not being legally trained or qualified).

16.11 The mediator must not determine the dispute.

16.12 If the mediation process does not result in the dispute being resolved, the parties may seek to resolve the dispute in accordance with the Act or otherwise at law.

17. COMMITTEE OF MANAGEMENT

17.1 The affairs of the Association shall be managed by the Executive Committee.

17.2 The Committee -

(i) Shall control and manage the business and affairs of the Association.

(ii) May, subject to the Rules, the Act and the Regulations, exercise all such powers and functions as may be exercised by the Association other than those powers and functions that are required by these Rules to be exercised by General Meetings of the members of the Association.

(iii) Subject to these Rules, the Act and the Regulations, has power to perform all such acts and things as appear to the Committee to be essential for the proper management of the business and affairs of the Association.

17.3 Subject to Section 23 of the Act, the Committee shall consist of the Office Bearers of the League, whom shall be elected at the Annual General Meeting of the League.

17.4 The Association Committee members shall be entitled to claim expenses incurred whilst acting in an official capacity. Receipts must be supplied.

18. OFFICE HOLDERS

18.1 The officers of the Association shall be-

(i) A President

(ii) A Vice-President

(iii) A Junior Vice President

(iv) A Treasurer

(v) An Administration Officer

(vi) An Umpires Convenor

(vii) A Junior Development Officer

18.2 The Executive Committee positions of President and Treasurer shall be filled on a

voluntary basis.

If the Executive Committee positions of President and Treasurer are not filled by volunteers at the Annual General Meeting. These positions shall be filled on a permanent rotation basis. A minimum of one (1) position is to be filled. Should any other positions remain vacant, a rotation system will be implemented. Failure to fill these positions (on the rotation system ) will result in a $ 1000 fine.

NOTE: Rotation system:- starting with drawing a club from a hat that club must find someone to fill the position for one (1) year. The following year the next club in Alphabetical order must find someone to fill the position.

18. OFFICE HOLDERS cont’

18.3 The position of Administration Officer shall be a paid position and advertised each year.

The Administration Officer shall be paid $6000 per season plus expenses. The Administration Officer shall not be a delegate, and shall perform duties outlined in the Administration Officer Duty Statement (Appendix A).

18.4 The Treasurer shall perform the duties outlined in the Treasurer Duty Statement

(Appendix B).

18.5 The Junior Development Officer shall perform the duties outlined in the Junior

Development Officer Duty Statement (Appendix C).

18.6 The Umpires Convenor shall perform the duties outlined in the Umpires Convenor Duty Statement (Appendix D)

18.7 The provisions of Rule 20, so far as they are applicable and with the necessary modifications, apply to and in relation to the election of persons to any other offices referred to in sub-rule (i).

18.8 Each officer of the Association shall hold office until the Annual General Meeting next after the date of his or her election but is eligible for re-election.

18.9 In the event of a casual vacancy in any office referred to in sub-rule (1), the committee may appoint one of its members to the vacant office and the member appointed may continue in office up to and including the conclusion of the Annual General Meeting next following the date of the appointment.

18.10 The Committee shall have the power to appoint other persons as officers for the purpose of assisting Executive in carrying out its responsibilities.

19. ELECTION OF OFFICERS

19.1 Nominations of candidates for election of officers of the Association will be received at the Annual General Meeting.

19.2 If the number of nominations received exceeds the number of vacancies filled, a ballot must be held.

19.3 The ballot must be conducted at the Annual General Meeting in such manner as the Committee may direct.

20. VACANCIES

20.1 The office of an officer of the Association becomes vacant if the officer or member-

(i) Ceases to be a member of the Association

(ii) Becomes an insolvent under administration within the meaning of the Corporations Law

(iii) Resigns from office by notice in writing given to the Administration Officer.

21. REMOVAL OF COMMITTEE MEMBER

21.1 The Association at a General Meeting may, by resolution, remove any member of the Committee of Management before the expiration of the members term of office and appoint another member in his or her place to hold office until the expiration of the term of the first-mentioned member.

21.2 A member who is the subject of a proposed resolution referred to in sub-rule (27.1) may make representations in writing to the Administration Officer or President of the Association (not exceeding a reasonable length) and may request that the representations be provided to the members of the Association.

21.3 The Administration Officer or the President may give a copy of the representations to each member of the Association or, if they are not so given, the member may require that they be read out at the meeting.

22. MINUTES OF MEETINGS

The Administration Officer of the Association must keep minutes of the resolutions and proceedings of each meeting, together with a record of the names of persons present at meetings.

23. FUNDS

23.1 The Treasurer of the Association must -

(i) Collect and receive all moneys due to the Association and make all payments authorised by the Association.

(ii) Keep correct accounts and books showing the financial affairs of the Association with full details of all receipts and expenditure connected with the activities of the Association.

23.2 All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by two members of the Executive.

23.3 The funds of the Association shall be derived from annual fees, subscriptions and donations and such other sources as the committee determines.

24. SEAL

24.1 The common seal of the Association must be kept in the custody of the Administration Officer.

24.2 The common seal must not be affixed to any instrument except by the authority of the Committee and the affixing of the common seal must be attested by the signatures either of two members of the Committee or, of one member of the Committee and of the Public Officer of the Association.

25. NOTICE TO MEMBERS

Except for the requirement in Rule 9, any notice that is required to be given to a member, by and on behalf of the Association, under these Rules may be given by –

(i) Delivering the notice to the member personally.

(ii) Sending it by prepaid post addressed to the member at that members address shown in the register of members.

(iii) Facsimile transmission, if the member has requested that the notice be given to him or her in this manner.

(iv) Electronic transmission, if the member has requested that the notice be given to him or her in this manner.

26. WINDING UP

In the event of the winding up or cancellation of the incorporation of the Association the assets of the association must be disposed of in accordance with the provisions of the Act.

27. CUSTODY AND INSPECTION OF BOOKS AND RECORDS

27.1 Except as otherwise provided in these Rules, the Administration Officer must keep in his or her custody or under his or her control all books, documents and securities of the Association.

27.2 All accounts, books, securities and any other relevant documents of the Association must be available for inspection free of charge by any member upon request.

27.3 A member may make a copy of any accounts, books, securities and any other relevant documents of the Association.