REGISTRATION & GAME FEE REFUND POLICY

 

When registering to play with Jets it denotes an ongoing commitment to the club for the upcoming season which is relied upon by the Club to carry out pre-season administration, booking of training venues, DVBA team registration fees and selection processes. Player withdrawals after registration are extremely disruptive not only to individual teams but the age group as a whole and creates considerable work for the coaching panel & committee.

 

Registration fees are used by the club to cover the cost of training venue hire, DVBA team registration costs, insurances and other miscellaneous costs.

Once a player has registered to play with Jets, withdrawal of that registration is not permitted. Eltham North Jets Basketball Club conforms with most other associations in retaining the registration fee if a player withdraws after registration.

 

The Club recognises that occasionally there will be genuine, unforeseeable reasons that players may need to withdraw from playing out the season. If this occurs the applicant must state their case in writing and forward it to the Registration Secretary accompanied by any supporting documentation.

 

A refund of game fees will only be considered in extenuating circumstances. Individual situations will be considered by the Committee accompaniedby the provision of necessary documentation. If a refund of game fees is to be issued, it will be the pro-rata balance of games already played less a $25 administration fee.  Family discounts also need to be factored in if applicable.

 

Should the applicant wish to have the decision reviewed, the applicant must apply in writing to the Registration Secretary who will refer the decision to the Committee.

 

WITHDRAWAL OF PLAYER POLICY

Withdrawal after teams announced and prior to season start: Player withdrawals at this stage significantly impact teams and creates additional work for the coaching panel, committee and coaches. Team registrations, insurances & training hire costs have already been paid by the club based on the registration so as such registration fees are non-refundable. Application for game fee refund should be directed to the clubs Registration Secretary and will incur a $25 Administration fee.

 

Withdrawal after season start: Once the season commences, player withdrawals are extremely disruptive to teams and place teams at risk of possible walkover/forfeit fines. Emergency players are often required creating additional work for coaches, team managers and the coaching panel. Registration fees are non-refundable and as a consequence of late withdrawal, no game fee refunds are payable once the season begins.

 

Medical Withdrawal - If the withdrawal of a player is due to medically related circumstances and the provision of necessary documentation can be provided, a pro-rata refund of game fees may apply. Registration fees are non-refundable, each case will be assessed by the Committee on its merit.